Heritage Bay Community Development District

A regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was scheduled for Thursday, June 4, 2026 at 9:00 a.m. at Heritage Bay Clubhouse at 10154 Heritage Bay Boulevard, Naples, Florida, 34120.

Present and constituting a quorum were:

Edwin Hubbard – Chair
Jack Arcurie – Vice Chair
Steven Bachenberg – Assistant Secretary
Allen Soucie – Assistant Secretary
Bob Dubester – Assistant Secretary

Also present were:

Mandie Rainwater – District Manager, Premier District Management (PDM)
Craig Seger – Engineer, CPH
Isabella Waishwell – Project Manager, Solitude Lake Management
Brook Bledsoe – Account Manager, Solitude Lake Management

Attending remotely:

Matt Gindling – Assistant District Manager, PDM
Melissa Gindling – Compliance Manager, PDM
1- Resident

The following is a summary of the actions taken at the Heritage Bay Community Development District Board of Supervisors Meeting.

The Heritage Bay Community Development District meeting was called to order at 9:00 a.m., and District Manager Mandie Rainwater called the roll. Present and constituting a quorum were Chair Hubbard, Vice Chair Arcurie, and Supervisors Bachenberg, Soucie, and Dubester. Also in attendance were District Manager Mandie Rainwater, Engineer Craig Seger from CPH, Isabella Waishwell and Brook Bledsoe from Solitude Lake Management. Attending remotely were Assistant District Manager Gindling, and Compliance Manager Melissa Gindling from Premier District Management, and a resident online.

Chair Hubbard requested that item 9B, the Infrastructure and Facilities Management Report, be moved before the Fiscal Year 2027 Budget discussion.

There were no Audience comments.

A. Items to be Pulled for Discussion

District Manager Rainwater reported that the software issue causing delays in the District’s financial statements had been resolved. She advised that the March, April, and May financial statements would be distributed to the Board upon completion of the Certified Public Accountant’s review. She further noted that the Consent Agenda included the revised March 5, 2026 Regular Meeting Minutes and the May 14, 2026 Regular Meeting Minutes.

Chair Hubbard requested clarification regarding the procedure for items pulled from the Consent Agenda for discussion. District Manager Rainwater explained that any item pulled from the Consent Agenda would be discussed separately, while the remaining consent items would be considered together for approval. The Board was reminded that all Supervisors are required to vote on agenda items unless a conflict of interest has been declared.

B. Motion to Approve Consent items

C. Consideration of Items Pulled for Discussion

There were no items pulled for consideration.

D. Consent Items

i. Draft Regular Meeting Minutes for May 14, 2026

ii. Draft Regular Meeting Minutes for March 5, 2026

A. Stormwater Drainage Structures Assessment Update

Engineer Seger presented the final Stormwater Lake Assessment Memorandum and explained that the assessment was conducted to evaluate the stormwater pond outfalls to ensure they are structurally sound, functioning properly, connected, stable, and operating as intended. Supervisor Bachenberg accompanied Engineer Seger during the site inspections and confirmed that the majority of the structures were found to be in satisfactory condition and require no maintenance. However, several structures were identified as requiring repair or further attention.

B. Discussion on Pending and Recommended Repairs to Structures

• Page 14: The structure located on Lake 6 between Buildings 1 and 2 could not be located during the inspection and will require rebuilding by Copeland.
• Page 22: A structure was identified that may be clogged and is scheduled for repair during Fiscal Year 2027.
• Page 23: This is not being addressed at this time as this requires rebuilding by Copeland in the next couple of years.
• Page 25: A structure requiring reconstruction by Copeland was identified. Engineer Seger recommended that a survey be conducted to determine the low-water elevation for the placement of riprap.
• Page 33: An irrigation lake structure that is bagged during the dry season to prevent water from flowing into Lake 13 may require further evaluation to ensure adequate water retention.
• Page 44: The turbidity curtain used to capture golf balls was inspected and found to be in good condition.

Engineer Seger confirmed that the District’s stormwater infrastructure is in good condition and that the District is in compliance with applicable State regulations. The Board agreed that the Stormwater Drainage Structures Assessment should remain on the District’s Goals and Objectives and continue as a standing agenda item for future meetings.

The Board inquired about the recommended frequency of the assessment and whether it is required to be performed annually. Engineer Seger stated that he would research the applicable requirements and report back to the Board. It was noted that invoices for the assessment should not exceed $8,040.00. The Board expressed appreciation for the thoroughness and level of detail provided in the report.

C. Golf Course Renovations

Chair Hubbard reported that the Club had approved a contract with Blue Shore Engineering to provide oversight of the golf course renovation project over a three-year period. Supervisor Bachenberg agreed to serve as the District’s liaison with the Southwest Florida Water Management District (SWFMD) during project-related meetings. Chair Hubbard requested that Engineer Seger, District Engineer, review the project documents and provide comments, noting that he did not anticipate significant issues requiring District involvement.

Engineer Seger advised that the primary concerns of the State and SWFMD are erosion control and preventing sediment runoff into the District’s water resources during storm events. He cautioned that project documents should be reviewed carefully for standardized or “copy and paste” language that may not accurately reflect site-specific conditions. Engineer Seger further noted that the District’s stormwater system requires special consideration due to the flow of water between interconnected lakes within the community.

Chair Hubbard confirmed that Blue Shore Engineering had been engaged to provide comprehensive oversight of the golf course renovation project, including project planning, implementation, and ongoing management.

Engineer Segar left the meeting at 9:38 a.m.

Chair Hubbard asked that a distinction between “lake banks” and “lakes” as bodies of water be made during discussion and within future documentation. For example, lake banks are treated for weeds and lakes are treated for algae.

A. Monthly Reports and Observations

Ms. Bledsoe reported that the inspection was conducted on May 27, 2026. She noted that recent rainfall had resulted in increased vegetation growth, and as a result, conditions observed during the meeting may differ from those documented in the report. Ms. Bledsoe also advised that future field inspections and reports would be completed at the beginning of each month rather than at the end of the month.

The Board then reviewed the report and discussed the following observations and recommendations:

• Lake 10 treatment is needed to control torpedo grass growth.
• Lake 18 minor shoreline treatment is needed, as one side of the lake remains in good condition while the other requires attention.
• Lake 20 pond weed growth was observed. Access by boat may be necessary for treatment, although manual removal may also be an option.
• The Club is unable to treat torpedo grass located within the water; therefore, treatment will need to be performed by Solitude.
• Lake 24 increased weed growth was noted. A boat will return to perform lake-cutting operations.
• Lake 27 removal of splatterdock vegetation is required.
• Lake 29 cleaning and maintenance are needed before seasonal water levels rise.

B. Additional Reports

C. Lake Management Summary – May 2026

District Manager Rainwater expressed appreciation for the quality of the lake management reports and requested that future reports clearly identify which lakes were treated and the dates on which treatments occurred. Ms. Bledsoe indicated that she would work with Solitude staff to provide a greater level of detail in future reports. Chair Hubbard emphasized the importance of completing lake maintenance activities while water levels remain low, noting that maintenance opportunities become limited once seasonal water levels increase.

Chair Hubbard questioned whether a separate Lake Management Summary report was necessary if the information was already contained within the monthly field reports. The Board agreed that the report remains a useful resource and should continue to be provided.

D. Enhanced Water Body Assessment-September 2026

Chair Hubbard reported that the Enhanced Water Body Assessment is the same report previously presented as the water quality testing report and reflects updated terminology. It was noted that Brian Suarez is the new water quality technician and will be following up on future assessments. Chair Hubbard requested that Supervisor Soucie establish a working relationship with Mr. Suarez.

Isabella Waishwell of Solitude introduced herself as the Business Development Consultant and advised that any lakes not currently being addressed would be evaluated and reviewed as necessary to determine appropriate treatment recommendations.

Supervisor Dubester left the meeting at 9:58 a.m. and returned at 10:00 a.m.

Isabella Waishwell and Brook Bledsoe left the meeting at 9:59 a.m.

A. E-Form 1 Instructions

District Manager Rainwater reminded the Board that Form 1 is due on July 1, 2026 and the ethics course is due on December 1, 2026. The District will reimburse any training costs should the Supervisors choose to pay for training. She noted that there are also good free resources available. District Manager Rainwater will send Supervisor Dubester information on these resources.

A. District Manager

i. Update on Transition

District Manager Rainwater reported that the transition process continues to progress successfully. She advised that the Board members’ email account updates had been completed and that payroll issues have been resolved.

Chair Hubbard expressed his satisfaction with the transition process and commended staff on the manner in which it has been managed.

Supervisor Bachenberg left the meeting at 11:16 am and returned at 11:18 am.

ii. Budget FY 2027

Chair Hubbard presented a budget planning report for Board consideration and led a discussion regarding projected budget and assessment scenarios over the next five years. The report included anticipated capital and maintenance needs, including lake bank restoration, erosion control, aquascaping, water quality analysis, and other infrastructure improvements. It was noted that future budget increases may be necessary to address anticipated repair projects in Fiscal Years 2028 and 2029.

District Manager Rainwater explained that boards typically establish assessment levels during the current budget cycle and that, once adopted, assessment amounts cannot be increased. She advised that funds may be reallocated among budget line items as needed and that, should expenditures differ from projections, the Board may adopt a budget amendment to transfer funds between line items while remaining within the approved budget framework

a. Previously Presented Budget from Last Meeting

b. Budget Assessment Options

It was noted that reserve funds are maintained to provide a financial cushion for unforeseen expenses and future capital needs. The Board reviewed the District’s historical assessment increases and associated operating costs and discussed the importance of long-term financial planning. During the discussion, it was emphasized that the District should continue to plan for anticipated capital improvements and repair projects expected in Fiscal Year 2028 and beyond.

The following options were discussed:

Option 1 provides minimal increase.
Option 2 uses the same numbers as Option 1 and includes an addition reserve potential of 10%.
Option 3 keeps the Budget as is with no increase.

Lowering the line items for lake erosion, legal services and trustee fees were considered. It was asked that there be a ride around to identify all CDD obligations.

c. Resolution 2026-06 Budget Approval

The Board discussed the scheduling of upcoming meetings and decided to maintain the August meeting date rather than move the meeting to September. The July meeting was canceled, and staff was directed to update the District website to reflect the revised meeting schedule.

d. Budget Review and Final Approval

Supervisor Dubester inquired about the District’s reserve funding. District Manager Rainwater explained that reserve funds are maintained as unrestricted resources and are not designated for specific purposes, thereby providing the District with flexibility to address future needs and unforeseen expenses.

iii. Hurricane Pre-Authorization Forms

District Manager Rainwater discussed the upcoming hurricane season and advised the Board that Pristine Lakes and Wetlands offers a pre-authorization agreement for post-storm cleanup services should the District wish to utilize those services. After discussion, the Board declined the proposal. It was further noted that the District owns relatively few trees, consisting primarily of cypress trees, which may limit the need for extensive post-storm debris removal services.

iv. Resolution 2026-07 General Election

District Manager Rainwater advised the Board that the resolution allows the Collier County Board of Elections to administer the November election for the District’s supervisor seats.

v. District Goals and Objectives FY2026

District Manager Rainwater reviewed the District’s Goals and Objectives, noting that Board compliance and contractual obligations will be included. The Board considered changing the field inspection schedule to provide for two inspections by Community Field Services and four inspections by SOLitude.

District Manager Rainwater stated that the document would be updated and published on the District’s website.

Vice Chair Arcurie left the meeting at 11:37 a.m.

A. Solitude Contract Review and Approval

District Manager Rainwater reported that Attorney Urbancic sent the Solitude Lake Management updated contract for signatures. She noted that the contract includes several revisions to the scope of work from the original agreement and is favorable to the District and that a copy would be provided to the Board upon full execution. Chair Hubbard requested a hard copy of the executed agreement.

B. Copeland Southern Updates

The following four proposals from Copeland Southern were approved as Fiscal Year 2027 projects. By approving these proposals, the cost is estimated to be around $90,700.

District Manager Rainwater inquired if the Board has a financial threshold at which the District’s Attorney should be consulted. Chair Hubbard responded that no such threshold currently exists, although legal review may be warranted for projects arising from major hurricane events or other significant circumstances.

i. Proposal – Lake 6 Bank Restoration for 837 Feet

Chair Hubbard reported that the Veranda lake bank refurbishment project would be fully completed upon completion of the Lake 6 Bank Restoration project.

ii. Proposal – Lake 9 North 9-B Flared End Section Repair

Chair Hubbard explained that the project consists of repairing the failed connection between the culvert and concrete flared end section, installing a concrete collar to stabilize the structure, and restoring the affected slope.

iii. Proposal – Lake 10 North Secondary Drainage System and Lake Bank Restoration

Chair Hubbard reviewed the proposed improvements for Lake 10, which include replacement of the existing four-inch drainage pipe with a six-inch pipe, cleaning of the drainage system, restoration of approximately 15 feet of lake bank, and repair of the washout area using existing riprap.

iv. Proposal – Lake 19 Bank Restoration for 144 Feet

Chair Hubbard noted that previous drainage-related work associated with the Club had damaged the area. The Board agreed that the District would be responsible for restoring and cleaning up the area as part of the ongoing Club renovation project.

C. Infrastructure and Facilities Management Report

Chair Hubbard stated that he would update the Infrastructure and Facilities Management Report for the next meeting. He also noted that Copeland Southern has completed its FY2026 contract work, including the final sod placement along Lake 3.

D. Oak Golf Course Renovation Update

Chair Hubbard confirmed that Supervisor Bachenberg may attend the Greens Community meetings. District Manager Rainwater reminded the Board of Sunshine Law requirements, including avoiding commitments outside of public meetings and directing Board-related email communications through District Management which will then be forwarded to Supervisors as needed.

i. Potential CDD Requirements and Projects

It was noted that approximately $174,126 will be needed in FY2028 for Oak renovations and discussed the potential use of railroad vines as part of future project planning.

There was no new business discussed.

There were no Supervisor requests noted at this time.

The Board discussed concerns about e-bikes entering the community and noted that the Sheriff’s Office may be contacted regarding trespassing.

The Board also discussed a resident request regarding pool runoff, the potential installation of a bubbler, and the need for ARC approval before any work is performed.

Additional drainage improvements in Coach 2 were also discussed.

The next Regular Meeting: August 2, 2026 at 9:00 a.m.