Draft Meeting Minutes for March 5, 2026
Heritage Bay Community Development District
A regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was scheduled for Thursday, March 5, 2026 at 9:00 a.m. at Heritage Bay Clubhouse at 10154 Heritage Bay Boulevard, Naples, Florida, 34120.
Present and constituting a quorum were:
Edwin Hubbard – Chair
Jack Arcurie – Vice Chair
Steven Bachenberg – Assistant Secretary
Allen Soucie – Assistant Secretary
Also present were:
Mandie Rainwater – District Manager, Premier District Management (PDM)
Lisania Brito- District Manager, Inframark Management Services
Audience Members
Attending remotely:
Wesley Elias – Senior District Manager, Inframark Management Services
Peter Conolly – District Engineer, CPH
The following is a summary of the actions taken at the Heritage Bay Community Development District Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Heritage Bay Community Development District meeting was called to order at 9:00 a.m., and Ms. Brito called the roll. Present and constituting a quorum were Chair Hubbard, Vice Chair Arcurie, and Supervisors Bachenberg and Soucie. Also in attendance were District Manager Rainwater, District Manager Brito, and Audience Members. Online were Senior District Manager Elias and District Engineer Conolly.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was amended to add Item 8E – Discussion of Next Field Review in April.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments.
FOURTH ORDER OF BUSINESS Engineer’s Report
A. Water Testing Event March 2026
Water testing will not occur in March.
B. Stormwater Drainage Structures Assessment
Stormwater drainage structures assessment to begin when water levels are lower. A field visit is scheduled for March 16, 2026, and Supervisor Bachenberg will participate. Craig Seger’s contact information was discussed.
FIFTH ORDER OF BUSINESS Solitude Lake Management
A. Monthly Inspection & Service Reports
The reports were presented for Board review.
B. Stormwater System Observations and Recommendations
This item was addressed during the discussion under Item 4B.
SIXTH ORDER OF BUSINESS Legal Update
There was no report from the Attorney.
SEVENTH ORDER OF BUSINESS Old Business
A. Status of Approved Copeland Southern CDD and Association Projects
i. Terrace 3 Drainage and Lake Bank Rebuild
Terrace 3 drainage was paid for and completed in February. Work started this week.
ii. Lake 21 Lake Bank Rebuild
The rebuild was completed on March 3, 2026.
iii. Lake 23 Lake Bank Rebuild
The rebuild was completed on February 27, 2026.
iv. Lake 20 RCP Repair and Extension
The work is being delayed. Staff authorized Copeland to plant lake banks when good sod is available.
B. Veranda 2 Drainage Project Update
This item was not addressed.
C. CDD Parking Lot Observations – Completion of Coach Homes Roof Projects
The projects are ongoing with small vehicles. The dirt pile was moved, but the volume is the same. The crashed vehicle was removed.
Mr. Dan Stabelle conducted a pavement study for Terraces. The CDD owns the berm, monuments, and both sides of the parking lot. There was a discussion with Mr. Doug Brown on street repaving in 2032/2033. The Board also discussed possible patch work and sealcoating.
Staff will speak to Kevin about using lot for golf renovations in 2028/2029/2033.
EIGHTH ORDER OF BUSINESS New Business
A. Discussion Regarding Potential Projects for 2027
i. Lake 10 – Single Family Homes (11) Drainage Installation and Lake Bank Rebuild
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved the 565-foot lake bank restoration on Lake 10 in the amount of $44,175 during summer of 2027.
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved the installation of 4″ ADS pipe, catch basins and rear drainage improvements for 11 homes on Lake 10 in the amount of $49,775 during summer of 2027.
ii. Lake 4 – Rebuild of Lake Bank Between Terraces 5 and 6
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved a 339 linear foot lake bank restoration project in front of Building 10321Haritage Bay Blvd. in the amount of $26,975, during summer of 2027.
Expenses total $121,000 against $182,690 of budget; $61,000 favorable.
B. Discussion of Potential Additional and Unapproved Work on Pine 1 Fairway Lake Bank
Dirt from pickleball courts assessed (contains garbage). A new quote of $6,500 was presented to use dirt from Lake 20 bottom for fill.
On MOTION by Chair Hubbard, seconded by Supervisor Bachenberg, with all in favor, the Board approved the use of fill from Lake 20 bank in the amount of $6,500.
The dirt pile is not to be used on lake banks, and a letter in this regard was sent to Kevin and Doug.
For the golf course redesign, drainage plans will be reviewed; banks will be identified for rebuild, with a potential at 15th Green. Work will proceed next week using plywood for the excavator.
C. Status of Posting to Fill Seat 3
There is concern regarding a quorum. A letter was suggested to encourage interest. Mr. Bob Dubester should be approached for a temporary fill for the two-year term.
Staff needs to be up front on Form 1 requirements.
D. Status of Digitization of All CDD Documents
Leslie will double-check with Ms. Swade and report back via email.
E. Discussion on Next Field Review
On MOTION by Chair Hubbard, seconded by Supervisor Bachenberg, with all in favor, the Board approved Community Field Services to conduct four reviews per year, with the next one to be scheduled for April 1, 2026.
F. Update on Transition Activities and Inframark’s Action Plans
District Manager Rainwater from Premier District Management provided documents. Resolutions were presented.
On MOTION by Vice Chair Arcurie, seconded by Supervisor Bachenberg, with all in favor, the Board approved Resolution 2026-02, to retain Supervisor Hubbard as Chair, Supervisor Arcurie as Vice Chair, and the remaining Supervisors as Assistant Secretaries, appoint Mandie Rainwater as Secretary, appoint Calvin Teague as Treasurer, and appoint Christopher Dudak as Assistant Treasurer, and Melissa Gindling as Assistant Secretary.
On MOTION by Vice Chair Arcurie, seconded by Supervisor Bachenberg, with all in favor, the Board approved Resolution 2026-03, for District’s new mailing address to be 3820 Colonial Boulevard, Fort Myers, Florida 33966.
On MOTION by Supervisor Bachenberg, seconded by Vice Chair Arcurie, with all in favor, the Board approved Resolution 2026-04 for Banking Signatories to be Mr. Calvin Teague and Mr. Chris Dudak.
Premier District Management will be creating a digital stockpile, new website; agenda delivery options, as discussed; payroll issue will be fixed, and a smooth transition is ongoing.
NINTH ORDER OF BUSINESS Manager’s Report
A. Approval of the Minutes of the February 5, 2026 Audit Committee & Regular Meeting, and February 19, 2026 Continued Meeting
There were no additions, corrections or deletions.
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved the Minutes of the February 5, 2026 Audit Committee & Regular Meeting, and February 19, 2026 Continued Meeting, as presented.
B. Acceptance of Financial Report as of January 31, 2026
There being no comments or questions.
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved the Financial Report as of January 31, 2026.
C. Acceptance of Fiscal Year 2025 Audit
It was noted that the District is in full compliance
On MOTION by Chair Hubbard, seconded by Supervisor Bachenberg, with all in favor, the Board approved the Fiscal Year 2025 Audit with Grau & Associates.
D. Consideration of Resolution 2026-01, for the 2026 General Election
On MOTION by Chair Hubbard, seconded by Vice Chair Arcurie, with all in favor, the Board approved Resolution 2026-01, Confirmation of the District’s Use of the Collier County Supervisor of Elections to Continue Conducting the District’s General Election of Supervisors in Conjunction with the General Election.
TENTH ORDER OF BUSINESS Supervisor Comments
- There was a Fund Balance discussion: Non-spendable/prepaid, restricted debt service, assigned reserves, unassigned; investments are monitored via the Arbitrage Report. General Fund cannot prepay debt.
- Matt Drake from Solitude is out on March 15 through March 25, 2026. Mason from Operations to inspect.
- A homeowner reported a wake boarder, and notified Cory. Boat regulations were discussed.
- There will be a Club meeting with Associations challenging boom lift rules in the ARC guidelines. A tow may be used behind a lift.
- Solitude contract needed (under old Lake & Wetlands), Matt will be contacted. This item should be added to the May agenda.
ELEVENTH ORDER OF BUSINESS Chairperson Comments
Inframark’s team was thanked for their service to the District.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business.